| SCHEDULED CAMPING BOOKING FORM
WHAT IS INCLUDED IN THE PRICE:
- Transport by special safari vehicle
- Services of an English speaking driver/tour guide and cook
- All campsite fees
- All camping equipment including use of our three-person tents (each tent
shared by 2 people), stools, foam mattresses except sleeping bags
- Three meals a day while on safari whether vegetarian or non-vegetarian
prepared by our safari cook
WHAT IS NOT INCLUDED IN THE PRICE:
- Game park entrance fees shown separately in US dollars as 'local payment'
- Personal travel insurance
- Flying Doctors Service for emergency evacuation cover valid for 2 months
[available in our office at US$25pp within 500km radius or US$50 within 1000kms
from Nairobi ].
- Sleeping bags [available for hire in the office at US$30 per bag per
safari with US$ 40 refundable deposit]
- Hotel accommodation in Nairobi.
- All airport/hotel/airport transfers [but can be arranged at extra cost]
- All airport taxes and visas
- All personal expenses and toiletries; e.g. mineral water, toilet tissue,
laundry, telephones, beverages, tips, portage, etc.
- Any other extras not stated as included above WHAT YOU NEED TO BRING ON SAFARI:
•
Sleeping bag [available for hire in our office for US$30 per bagper safari
plus a refundable ofUS$ 40 after the safari]
•
Money for personal spending and tipping approximately Kshs. 1000 a day
•
Only a small case or rucksack, as storage space is limited [maximum 20kgs].
•
A pair oflongtrousersandjerseyforthecoolmorningsand
evenings in addition to plenty of light clothes for hot days (do not forget a
hat), swim suit, a pillow, good walking and biking shoes and snacks
•
Torch, sunglasses,suntan lotion, insectrepellent/spraybutnot
mosquito coils
•
Mineral water for drinking (available for sale in our office)
•
Camera, films, binoculars, maps, guide-books
•
Toilet paper, towel, soap and toothbrush/paste
•
All personal travel insurance
•
Flying Doctors Service for emergency evacuation cover valid for 2 months [available
in our office at US$25pp within 500km
radius or US$50 within 1000kms from Nairobi].
•
It is good idea to bring any drinks you might want around the campfire as they
are not always available enroute.
FOR UGANDA/ TANZANIA/ OVERLAND CAMPING SAFARIS/ MOUNTAIN/ WALKING
TREKSPLEASE
ENQUIRE FOR A LIST OF WHAT/ IS NOT INCLUDED IN THE PRICE
CONDITIONS
1. BOOKING:
a) Scheduled safaris: A 35% deposit is payable
to GAMETRACKERS well in advance while the balance is due and payable
at least 14 DAYS prior to the tour departure failing which the seat
may be re-allocated unless otherwise arranged.
b) Private & Tailor-made safaris: Payment for the
total price is due in advance; 50% deposit on booking and the balance not later
than 14 days before arrival. Unless otherwise agreed in advance, the right
is reserved not to execute any services if payment has not been received accordingly.
2. CANCELLATION:
•Earlier than 30 days before departure will require 75% of deposit
to be forfeited.
•30 to 4 days before departure will require the full deposit to be
forfeited.
•
3 days before departure and in case of no-show up at all will require 75% ofthe
fullprice of the safari to be forfeited.
A fee of 75% of the full price will be charged on any booking made with or
by GAMETRACKERS for which the client does not show up.
3. PRICE POLICY:
a) Our price is based on cost at the time of printing
and is subject to change if conditions demand such as Government action, currency
exchange fluctuations and increase in game park entry fees. However, if
full payment has already beenreceived upon booking, there will be no change
to the price quotedat that time and we undertake to absorb theincrease.
b) Where “kitty” payment applies, this is additional
to the tour price and is intended tocover the cost of meals prepared during
the period of the tour and all park entranceand campsite fees or as may
be specified. It is payable in US dollar cash prior to departure
in the office.
4. RESPONSIBILITIES:
a) The Company applies all reasonable checks to ensure that
thoseinvolved in the preparation and provision of your safari maintain
appropriate standards.
b) In exceptional circumstances outside the control of the Company,
its agents or suppliers, such as, but not limited to, circumstances amounting
to force majeure such as war, threats of war, political unrest, riots, civil
disturbances, legally or illegally organized labor disputes, adverse weather
conditions and acts of God, the Company or its agents or suppliers cannot be
held responsible for discontinuation of the safari, any limitations or withdrawal
of facilities.
c) The use by the Company of transport or accommodation in
connection witha client’s safari is subject to the conditions of
the operators or owners ofsuch transport or accommodation for whom the
Company acts as agents.
d) The company has semi-permanent campsites in some locations, which
form part of the itineraries in a number of safaris. These campsites have limited
facilities that cannot cope with the demand particularly during the peak periods.
Hence in the event of non availability due to occupation by some other clients,
the alternative will be for the clients to pitch their tents as usual within
the same campsite or any other budget campsite nearest.
e) Temporary or permanent loss of, damage to, or delay ofclient’s
baggage are the responsibility ofthe client unless resulting from the proven
negligence of the Company.
f) The Company does not accept liability for the alleged acts
and/or missions of its employees, agents andsuppliers for deficiencies
in the standard of services and facilities supplied in connection with anyforeign
inclusive tour or any safari supplied or organized by the Company unless resulting
from the proven negligence by the Company.
g) The Company does not acceptresponsibilityforthedeath,
bodyinjury or illness caused to the signatory to the contract and/or any
other named person on the bookingform unless resulting from theproven
negligence ofthe Company.
h) TheCompany,whereappropriateandwithreasonable
discretion, shall afford initial general assistance to clients who, through misadventure,
suffer illness, personal injury or death during the period of their safari.
i) The client is responsible for checking-in atthe
correcttime. Accordingly,the Company cannot accept responsibility
for clients missing a safari as a result of late check-in.
j) The client acknowledges and accepts that the nature
of our safari isexpeditious andadventurous andthatsuchtours
involve a certain amount ofrisk for which the Company andits
staff or agents carry no liability.
k) Caution:Despite the serene beauty of Kenya’s
northern tourism circuit, it is not surprising to see the nomadic pastoralist
inhabitants of this wild frontier carrying guns to protect their livestock from
cattle rustlers - a custom that appears to have defied the times. This situation
has been made possible due to the influx of cheap weapons from Kenya’s
unstable neighbours to the North. Although the practice of cattle rustling amongst
the inhabitants has traditionally not interfered with tourism activity, a few
opportunistic incidents have been recorded over the years against passengers – including
tourists. These were random incidents and were not specifically targeting
tourist traffic.
Whereas Government response has served to reduce the level of lawlessness
and insecurity in the North quite successfully, due to the unpredictable
nature
of the area, there isstill the risk of a lapse in security since rustling
is a seasonal activity. Depending on prevailing conditions, as a responsible
tour Operator we mayrequire to use Police Escort to ensure the safety
of our clients. We will advice all our clients of this need as and when
the situations
so demands it or as advised by the relevant authorities.
l) Itismandatory thateach clientobtainsadequatepersonal
travel insurance to cover such personal risks as illness, personal injury or
death, loss of baggage and compensation or refundfor discontinuation
of safari due to circumstances beyond the control of the Company, though not
limited toforce majeure circumstances only, during the period of
their safari otherwise the Company does not accept liability. Flying Doctors
Serviceis also mandatory for rapid evacuation from the scene of an accident
or emergency to a hospital otherwise the client is responsible for his evacuation
by air or otherwise.
m) The Company reserves the right to cancel a safari
or subcontract it to another operator for similar services if the minimum
number of clients required is not achieved or by reason of unusual or unforeseeable
circumstances beyond its control, the consequences of which could not have been
avoided even if all due care had been exercised. Nevertheless notice of
such cancellation will be given whenever possible and an alternative safari offered
if practicable though the client is entitled to a refund of his money under the
contract if he is not interested and prefers a refund. The difference, if any,
between the price of the alternative safari and the initial one will also be
refunded.
n) If a client chooses not to complete his safari for any reason,
or a safari is discontinued for reasons as in (b) above, there will be no refund.
5. ARBITRATION:
The contract and these conditions shall be governed in all respect
by the laws of Kenya. Should a situation arise that you have a complaint
about any aspect of the safari, this should be reported in the office
immediately (where
possible) in order that we may be given the opportunity to correct the
problem.
6. BOOKING AGENTS:
a) Agents booking clients into our regular safaris on the brochure
are required to ensure that their clients fully understand the conditions
contained herein otherwise the Company shall not indemnify
them against claims arising from their mistakes or omissions
b) Full payment is required upon confirmation of booking
and prior to the tour departure unless otherwise arranged.
DEPARTURE CHECK-IN PROGRAM:
8.30 - 9.00 a.m. - Check in our offices ready for the safari
REQUIRED:
Receipt or voucher issued at the time ofbooking accompanied by the Booking
Form filled and duly signed if not already submitted. For residents,
either the GreenAlienIdentificationCard, Work Permit
or Driving License as proof of ones status in Kenya
9.00 - 9.15 a.m. - Board your safari vehicle
9.15 - 9.30 a.m. - Briefing session followed soon after by departure
TANZANIA AND UGANDA DEPARTURES:
These safaris do not always depart from Gametrackers (K) Ltd. Office;
hence it is important to check in our office at least a day earlier for
final
briefing.
SOUVENIRS:
Gametrackers Tee-Shirts are available for sale in our office at US$20
each.
CAMPING SAFARIS MENUS:
Our menus are based on many years of experience in safari catering.
They are characterized by methods which produce rich and highly flavored
dishes
served
with accompaniments designed to meet our client’s appetite. In the event
of changes in our daily menus, allowance should be given as most of the raw materials
are seasonal and dependent on the location of the ‘safari’. |
